Spaces

A space is a department or team within your organization that functions as a workspace. Spaces allow you to organize your work, collaborate with team members, and manage projects and workflows within a dedicated area.

Overview

Spaces serve as the primary organizational unit within ChronoFlow, sitting between your organization and your day-to-day work. Each space represents a distinct department, team, or project area where related work happens.

Think of a space as a workspace where:

• Teams collaborate on shared projects
• Workflows and processes are organized
• Tasks and lists are created and managed
• Team members can focus on their specific area of responsibility

Space Roles

Each space has two role levels that determine what users can do within that space:

Space Admin

Space admins have administrative control within their specific space. They can:

• Manage space settings and configurations
• Add or remove members from the space
• Control access and permissions within the space
• Organize and manage all content within the space (lists, tasks, workflows)
• Customize the space to fit their team’s needs

Space Member

Space members can work within the space but don’t have administrative privileges. They can:

• Create and manage tasks within the space
• Work with lists and workflows
• Collaborate with other space members
• Access all content they have permission to view

Organization Admins and Spaces

Organization admins automatically have admin privileges on all spaces within the organization. This means:

• They can access any space in the organization
• They have the same permissions as space admins, but across all spaces
• They can manage space settings and configurations for any space
• They can add or remove members from any space

This ensures organization-level administrators maintain oversight and control across all departments and teams.

What Lives in a Space

Within a space, you can organize and manage:

• Lists: Collections of related tasks and items
• Tasks: Individual work items that need to be completed
• Workflows: Automated processes and sequences
• Folders: Organizational structures to group related content
• Fields: Custom data fields for tasks and items
• Actions: Automated actions that can be triggered

Creating and Managing Spaces

Spaces are created at the organization level. Organization admins can:

• Create new spaces for departments or teams
• Configure space settings and permissions
• Assign space admins to manage each space
• Add organization members to spaces as needed

Space admins can then manage their space’s membership, settings, and content according to their team’s needs.

Use Cases

Spaces are ideal for organizing work by:

• Department: Sales, Marketing, Engineering, Support
• Team: Frontend Team, Backend Team, Design Team
• Project: Product Launch, Q4 Initiative, Client Project
• Location: New York Office, Remote Team, Regional Team

This structure allows teams to work independently while maintaining organization-wide visibility and control.